The NCF 2012 Online
Annual General Meeting

March 7 9:00am   to   March 14 6:00pm EDT

Welcome to NCF's 19^th Annual General Meeting

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

STEP ONE: Become Informed

1. Reports to members -- What happened at NCF in 2011
   1. Report from the President (Chris Cope, chair of the Board)
   2. Report from the Executive Director (Ross Kouhi)
   3. Report from the Treasurer (Alan McRae)
   4. Report from the Auditor (KPMG)
   5. Minutes of Board meetings
   
   
2. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

   1. What skills will you contribute to the NCF Board?
   2. What are the most important functions of NCF for its members?
   3. Why do you want to be an NCF director?

   This year there are three seats to fill. All seats have a three-year term.

   As there are only two candidates and three seats with identical term, at this at this year's AGM two board seats are awarded by acclamation and one seat will not be filled. Please proceed to the Annual Motions and Special Resolutions (see next section, section 'c', below).

   By acclamation:

   Candidate	Nominated by	Seconded by
   Graeme Beckett (acclaimed)	Nomination Committee
   Peter MacKinnon (acclaimed)	Nomination Committee

   Click on each candidate name for information about that candidate.

3. Annual Motions and Special Resolutions

   The by-laws of the National Capital FreeNet require members to consider three standard motions at each AGM. These are:

   1. Motion A - Remuneration of Agents, Contractors, and Employees
   2. Motion B - Appointment of Auditors
   3. Motion C - Rules and Regulations

   There is one item of special business:

   4. Special Resolution A - Amendment of the By-laws

STEP TWO: Consider Alternatives

This year there are only the annual motions and special business to consider (since board seats have been acclaimed). NCF matters of any sort can be discussed with members and candidates using the online AGM discussion group.

STEP THREE: Vote

Enter your vote (by clicking here) for candidates and motions. When asked, please enter your NCF account ID (eg., aa315) and your NCF password (help). You may change your vote by voting again any time during the voting period.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, Ross Kouhi, at the NCF Office (613-520-9001 ext 112, or by email to execdir@ncf.ca).

VOTING RESULTS

There were 190 voters (of approx 6000 registered members).

Board of Directors

Motions: Annual Business

Motions: Special Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,

Mike Kelly
2012 AGM Chair

Related information

Calendar of events

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• How to vote using a proxy
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to the AGM Chair, or post your question to the AGM discussion group.

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Contributors