NCF Board of Directors
Minutes of Meeting
April 16, 2019 

SOME HIGHLIGHTS

• Chair of NCF's 2019 AGM appointed
• Second courtesy computer was added for members in the NCF's lobby.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:10 p.m. with Peter Chapman assuming the role as Chair and Graeme Beckett as Secretary for the meeting.

INTRODUCTIONS

Board members present:
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Martin Dubois (al432)
Diana Cantu (fz160)
Michael Chan (ga869)

Regrets:
Christopher Cope (bz787) Chair
Sterling Jimenez (ga867) Treasurer
Jennifer Barrigar (bc839)
Lauren Gardner (fy923)
Pete de Lepper (fx621)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   Motion: To adopt the agenda as circulated.
   Moved by: Peter MacKinnon (fx720)
   Seconded by: Diana Cantu (fz160)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   Motion: To approve the minutes of the March 19th meeting.
   Moved by: Martin Dubois (al432)
   Seconded by: Michael Chan (ga869)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      Jan 1/19: 3321
      Feb 1/19: 3321
      Mar 1/19: 3324
      Apr 1/19: 3309
      Apr 16/19: 3314
      Projection for Apr 30: 3320
      As of Apr 1/18: 3320
      As of Apr 1/17: 3111
      As of Apr 1/16: 2990
      
      Operations:
      ●  Subscription growth remains pretty much static.
      ●  Smart-RG 506 modems available and selling well.
      ●  Launching beta-test of Smart-RG 516 modems.
      ●  Still working on upgrading servers, will ultimately improve our services, including email and our website resilience: a few unexpected hiccups, fixed quickly.
      ●  Some unexpected software issues with Zimbra affecting email, fixes underway.
      ●  Added second desktop for members to use in front lobby.
      
      Motion: To move in camera.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      Motion: To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Martin Dubois (al432)
      VOTE All in favor.
      VOTE: Adopted
      
      Motion: To accept the Executive Director's Report.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. AGM: Appointment of Officers and Board Recruitment
      
      After a round of discussions the following motion was proposed.
      
      Motion: To appoint Michael Chan as Chair of the AGM and act as the Returning Officer.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Strategic Plan Update (In Camera)
      
      This item was discussed in-camera.
       
6. New Business 
    
   1. None
       
7. Announcements
   
   There were no NCF announcements.
    
8. Date of Next Meeting
   
   The next regular meeting will be May 21, 2019.
   Location: NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 9:19 p.m.