NCF Board of Directors
Minutes of Meeting
May 21, 2013 

SOME HIGHLIGHTS

• Appointment of NCF's Officers
• Search begins for NCF's Interim Manager

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:10 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Gary Eikenberry (aa353) President
Doug Hull (aa800) 1st Vice-president
Peter MacKinnon (fr198) 2nd Vice-president
Graeme Beckett (aw958) Secretary
Alan McRae (fl334) Treasurer
Christopher Cope (bz787)
Mike Kelly (fm342)

Regrets:
Amy Yee (fp017)
Michael Weiss (ft850)
Ken McCarthy (fr786)
Tom Moore (fw054)

NCF Management/Staff present:
None

Guests:
None

Once around the table .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda  
   
   The draft agenda was adopted as presented.

   MOTION: That the agenda be adopted.
   Moved by: Christopher Cope  (bz787)
   Seconded by: Doug Hull (aa800)
   VOTE: All in favor. 
   VOTE: Adopted
    

3. Review of the Minutes of the Previous Meeting
   
   MOTION: Adopt the minutes of the April 16, 2013 meeting as circulated.
   Moved by: Peter MacKinnon (fr198)
   Seconded by: Graeme Beckett (aw958)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports 
   1. Operations Report (Gary Eikenberry)
      
      Curtis Taylor had prepared a concise Executive Director's Report that was circulated in advance of the board meeting. He and Gary had discussed the report and Gary was prepared to answer related questions.
      
      MOTION: To accept the Operations Report.
      Moved by:  Alan McRae (fl334)
      Seconded by:  Christopher Cope  (bz787)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Executive Committee Report (Gary Eikenberry)
      
      Gary offered his thanks to Peter, Doug and Mike who were available immediately to begin to re-establish a search committee on such short notice.
      
      The Board formally offered thanks to Curtis Taylor for his fine work at the helm of the organization and for his offer of assistance during the transition.
      
      MOTION: To  accept the Executive Committee Report.
      Moved by:  Doug Hull (aa800)
      Seconded by:  Christopher Cope  (bz787)
      VOTE All in favor.
      VOTE: Adopted
       
   3. ED Search Committee Update (Mike Kelly)
      
      With some of the key members of the previous Executive Director Search Committee currently unavailable and a potential search spanning the summer holiday season it was discussed whether this was an appropriate time for a full ED search or if an individual should be hired on a short term contract position. It was decided that an interim manager should be sought. Mike would prepare a plan of action and draw up a job description. 
      
      MOTION: That the chair of the Search Committee be empowered to bring forward to the Board qualified candidates for the position of Interim Manager.
      Moved by: Christopher Cope  (bz787)
      Seconded by: Peter MacKinnon (fr198)
      VOTE: All in favor. 
      VOTE: Adopted
      
      MOTION: To  accept the Search Committee Report.
      Moved by:  Doug Hull (aa800)
      Seconded by:  Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. NCF Anniversary Planning Update
      
      Chair of the committee Amy Yee, was unable to attend the meeting but had prepared a presentation for the Board. Chris, having met with Amy discussed the presentation. A suggested time frame for the date would be in September or October. Several next steps could involve choosing viable dates in order to secure a venue and possible sponsors. Locating volunteers, booth exhibits and further exploring the concept and booth ideas. Develop an exhibitor package and sponsorship package if we do want sponsors. Locate interesting speakers and additionally an event website could be built. It was suggested that another possible next step could be to locate or assign an event planner.
      
      The Board would like to thank Amy for the work on her presentation.
      
      MOTION: To receive the Anniversary Planning Update
      Moved by:  Doug Hull (aa800)
      Seconded by:  Alan McRae (fl334)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Strategic Planning Committee Update
      
      Deferred to the next meeting.
       
6. New Business  
    
   1. Appointment of Officers (Chair)
      
      After a round of discussion the following motion was made by Chris Cope.
      
      Motion: That Gary Eikenberry be President, Peter MacKinnon 1st Vice President, Mike Kelly Second Vice President, Alan McRae Treasurer and Graeme Beckett Secretary.
      Moved by: Christopher Cope (bz787)
      Seconded by: Doug Hull (aa800)
      VOTE: All in favor. 
      VOTE: Adopted
       
   2. Lease (Gary Eikenberry)
      
      With the Executive Director's position vacant, it was requested that the board continue their search for available office space.
       
   3. Executive Director Transition (Gary Eikenberry)
      
      During the transition Curtis will continue to assist with NCF's financials. Gary indicated he would be a presence in the NCF office on Wednesday afternoons.
       
7. Announcements
   
   There were no announcements.
    
8. Date of Next Meeting

   The next regular meeting will be June 18, 2013, NCF Offices, Suite 302 Trailhead Building.
    

9. Adjournment
   
   The meeting adjourned at 9:35 p.m.

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