NCF Board of Directors
Minutes of Meeting
January 31, 2012
SOME HIGHLIGHTS
NCF fundraiser a success
Preparation for the Annual General Meeting is underway
The KPMG 2011 year financial Review Engagement is
underway
New DSL home equipment for members working well
CBC radio and website print article on NCF
Minutes of a meeting of the Board of Directors
The meeting was called to order at 7:12 p.m. with Chris Cope
as Chair and Graeme Beckett as Secretary.
INTRODUCTIONS
Board members present: Christopher Cope (bz787),
President
Gary Eikenberry (aa353) 1st Vice-president
Graeme Beckett (aw958) Secretary
Mark Mielke (al278)
Mike Kelly (fm342)
Michael Weiss (ft850)
Regrets:
Alan McRae (fl334) Treasurer
Peter MacKinnon (fr198)
Amy Yee (fp017)
Doug Hull (aa800)
Ken McCarthy (fr786)
NCF Management/Staff present:
Ross Kouhi (ah455), Executive Director
Guests: Jim Elder (aa456)
Once around the table . . .
Informal pre-meeting conversation, with Directors taking turn
offering personal views and commentary on interesting things that
might not make it to the Agenda.
Confirmation of Quorum
Quorum was confirmed.
Review of the Agenda
The draft agenda was adopted as presented.
MOTION: That the agenda be adopted.
Moved by: Michael Weiss (ft850)
Seconded by: Mike Kelly (fm342)
VOTE: All in favor.
VOTE: Adopted
Review of the Minutes of the Previous Meetings.
MOTION: Adopt the minutes of the November 22, 2011
meeting as circulated.
Moved by: Gary Eikenberry (aa353)
Seconded by: Mike Kelly (fm342)
VOTE All in favor.
VOTE: Adopted
The minutes for the December 6, 2011 board meeting will be
available at a later date.
Reports
Report of the Executive Director (Ross Kouhi)
The fundraising campaign was a success surpassing
the goal of $25,000 by approximately $1000.
RBC banking changes almost complete
Exploring possibility of reducing Telus lines by
60% - Check current status of modems at Ottawa overflow
location
NCF has PayPal non profit status
2012 budget delayed - awaiting wholesale pricing
update from supplier
New DSL modems working well
New hardware management in place, new scanner for
inventory
Pursuing an increased level of volunteers in
office
Met with Councillor Kathryn Hobbs about funding
opportunities and other possible agency
connections
OPL - continued referrals show value, on programs
discussions => new OPL person starts in April
Ottawa Catholic School Board MoU signed - trying to
connect
Executive Director featured on CBC radio and
website print article on NCF
Carleton University journalism interview
Zimbra progressing - migrated to new server
Pallando - migrating for elimination of Solaris
MOTION: To receive the Executive Directors
Report.
Moved by: Michael Weiss (ft850)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favor.
VOTE: Received
Treasurers Report (Alan McRae)
None - The treasurer was out of the country and
sent his regrets for attendance of this meeting.
Executive Committee Report (Chris Cope)
None - The Executive Committee did not meet during
the period
Report of Strategic Planning/Marketing Committee
(Doug Hull)
The Strategic Planning/Marketing Committee Report
was included within the Executive Directors Report.
Report of the Connectivity/Strategy
Committee
With the report of the Connectivity/Strategy Committee a
discussion on the possible effects of the CRTC approved
capacity based billing ensued.
MOTION: To receive the strategic Connectivity/Strategy
Committee Report.
Moved by: Mark Mielke (al278)
Seconded by: Michael Weiss (ft850)
VOTE: All in favor.
VOTE: Received
Ongoing Business
None
New Business
2011 Year End Financial Review Engagement Discussion
(Chair)
The 2011 financial Review Engagement is currently
underway and when the review is complete a member of the
Board and the Executive Director will meet with KPMG.
MOTION: To strike a Finance Committee to assist with
the year end financial review engagement, consisting of
Alan McRae, Chris Cope, Gary Eikenberry and Ross Kouhi
Moved by: Mark Mielke (al278)
Seconded by: Mike Kelly (fm342)
VOTE: All in favor.
VOTE: Carried
2012 AGM Discussion
This year three board members terms expire,
Mark Meilke, Graeme Beckett and Peter MacKinnon. An AGM
Chair is to be appointed, a Returning Officer and a
Director in Charge of Proxies. A Nominating Committee will
also be appointed. Board member Mike Kelly performed
a random draw for ballot order of the candidates for the
Annual General Meeting.
MOTION: To appoint Mike Kelly AGM Chair, Gary
Eikenberry as Director in Charge of Proxies, the Returning
Officer Jim Elder and a Nominating Committee consisting of
Chris Cope, Michael Weiss and assisted by Ross Kouhi.
Moved by: Mark Mielke (al278)
Seconded by: Graeme Beckett (aw958)
VOTE: All in favor.
VOTE: Carried
We have three standard motions to review and
advance to the Annual General Meeting to meet the
requirements of our by-laws. Motions for AGM (annual and special business)
Motion
A - Remuneration of Agents, Contractors, and
Employees
