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NCF Board of Directors
Minutes of Meeting
June 21, 2011

Draft Minutes

SOME HIGHLIGHTS


Minutes of a meeting of the Board of Directors

Held on June 21, 2011 
Suite 302, Trailhead Building
1960 Scott Street

The meeting was called to order at 7:06 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

  1. INTRODUCTIONS


  2. Board members present:
    Christopher Cope (bz787), President
    Gary Eikenberry (aa353) 1st Vice-president
    Graeme Beckett (aw958) Secretary
    Mark Mielke (al278)
    Doug Hull (aa800)
    Mike Kelly (fm342)
    Alan McRae (fl334) Treasurer
    Michael Weiss (ft850)
    Ken McCarthy (fr786)

    Regrets:
    Peter MacKinnon (fr198)
    Amy Yee (fp017)

    NCF Management/Staff present:
    Rowland Few (fp085), Executive Director

    Guests:
    Jim Elder

    Once around the table . . .
    Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.
     

  3. Confirmation of Quorum

    Quorum was confirmed.
     
  4. Review of the Agenda
    (see draft agenda)

    The draft agenda was amended and adopted as presented in these minutes.

    MOTION: That the agenda be adopted as amended.
    Moved by: Gary Eikenberry (aa353)
    Seconded by: Michael Weiss (ft850)
    VOTE: All in favor. 
    VOTE: Carried.
     

  5. Review of the Minutes of the Previous Meeting.
     
    MOTION: Accept the minutes of the April 2011 meeting as submitted.
    Moved by: Doug Hull (aa800)
    Seconded by:  Alan McRae (fl334)
    VOTE All in favor.
    VOTE: Carried
     
  6. Reports 

    1. Executive Directors Report (Rowland Few)

      Roland circulated financial statements and a PowerPoint in advance of the board meeting.

      In addition to the documents and financial statements circulated to the board by Rowland, some of the items highlighted by the Executive Director were as follows:
           
      2580 DSL members, with a gain of 20 to 30 per month. 
      - The cost of the NCF's Director's and General Liability insurance.
      - The NCF currently occupies an office of 950 square feet. A larger office space in the building comprising of of 1750 square feet on the second floor will become available in August.
      - The office space next door that was occupied by the Ski Museum was smaller than expected.
      - The Roman Catholic School Board leaflets were to be distributed in September.
      - The fund raiser for new equipment had so far raised 4k in one week.
       
      MOTION:
      To receive the Executive Directors Report.
      Moved by: Alan McRae (fl334)
      Seconded by: Doug Hull (aa800)
      VOTE: All in favor. 
      VOTE: Carried
       
    2. Treasurers Report (Alan McRae)

      The Treasurer endorsed the financial statements circulated to the board.

      MOTION:
      To receive the Treasurers Report.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Gary Eikenberry (aa353)
      VOTE: All in favor. 
      VOTE: Carried
       
    3. Report of the Strategic Planning Committee

      The Strategic Planning Committee met April 4. Rowland updated the committee with the status in regards to the MOU and the leaflet distribution with the Public Libraries, the Ottawa-Carleton District Catholic School Board and its 18 lifelong learning schools where students tend to come from lower incomes. Volunteer Ottawa remains a potential source of volunteers and training. To look into offering new technical services and also connecting with the various communities of new Canadians.

      MOTION: To accept the Strategic Planning Committee Report.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Graeme Beckett (aw958)
      VOTE: All in favor. 
      VOTE: Carried

       
    4. Executive Committee Report (Chris Cope)

      The Executive Committee did not meet.

       
    5. Report of the Connectivity Committee (Mike Kelly)

       No report, with Mike indicating this item was on hold.
       
  7. Ongoing Business  
     
    1. Succession Planning

      MOTION: To move In Camera for discussions.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Gary Eikenberry (aa353)
      VOTE: All in favor. 
      VOTE: Carried

      MOTION:
      To move Out of Camera.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Gary Eikenberry (aa353)
      VOTE: All in favor. 
      VOTE: Carried

      MOTION:
      To strike a committee for succession planning consisting of Chris Cope, Ken McCarthy, Mike Kelly, Jim Elder and Shirley Yik.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Michael Weiss (ft850)
      VOTE: All in favor. 
      VOTE: Carried

     

  8. New Business
     
    1. There was no new business.
       
  9. Announcements

    None
     
  10. Date of Next Meeting

    September 20, 2011, 7:00 PM
    Suite 302, Trailhead Building
    1960 Scott Street
     

  11. Adjournment
    The meeting adjourned at 9:45 p.m.

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