NCF Board of Directors
Minutes of Meeting
April 21, 2009

SOME HIGHLIGHTS

• AGM Final Report 
• NCF supporting Knights Refurbishing Computers Program

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

1. INTRODUCTIONS

   Board members present:
   Alan McRae (fl334) Treasurer
   Christopher Cope (bz787), President/chair
   Graeme Beckett (aw958) Secretary
   Amy Yee (fp017)
   Don Francis (ba990)
   Gary Eikenberry (aa353) 1st Vice-president
   Mark Mielke (al278)  
   Jim Nubel (fm776)

   Regrets:
   Doug Hull (aa800) 
   Peter McKinnon (fr198)
   

   NCF Management/Staff present:
   Rowland Few (fp085), Executive Director

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed and returning board members welcomed back.
   

3. REVIEW OF THE AGENDA
   (see draft agenda)

   The agenda was adopted with the Board Orientation item removed.

   MOTION: That the agenda be adopted as revised.
   Moved by: Alan McRae (fl334) Treasurer
   Seconded by: Gary Eikenberry (aa353)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   (see minutes of prior month) 

   MOTION: Accept the minutes of the March 2009 meeting as presented.
   Moved by: Jim Nubel (fm776)
   Seconded by:  Gary Eikenberry (aa353)
   VOTE: All in favor. 
   VOTE: Carried.
   

5. ONGOING BUSINESS
   
   
   1.   None
      
      
6. REPORTS
   
   
   1. 2009 AGM Final Report (Jim Nubel)
      There were 221 voters at the NCF's 16th AGM in 2009. There were no proxy votes. Three candidates including Graeme Beckett, Mark Mielke and Peter McKinnon  were acclaimed.  There was one empty seat due to one candidate withdrawing before the AGM started and candidate nominations were posted.
      
      MOTION: To accept the AGM Chair's report.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Don Francis (ba990)
      VOTE: All in favor. 
      VOTE: Carried
      
      
   2. Executive Director's Report 
      (see accompanying report)
      Of note:
      Financials (January - March) 
      - Net income is up 11k due to lower expenses from reduced staff levels
      - Donations from dial-up continue downward trend (-15% from previous year)
      - DSL subscription margin 3k below target for the period 
      DSL
      - Difficult to keep up with DSL support due to bus strike, and new staffing.
      Infrastructure:  
      - Carleton upgrade phase1: completed - Servers and modem pool now in two racks
      - Outage 2/3 April for 14hrs
         Dial-up pool deemed to be under attack by Conflicker worm virus. 
         Filters enhanced by NCF and Carleton
      - New hardware
        Carleton donated 2 Sun Netra sparc servers: Will replace older HW
      Marketing 
      - Knights of Columbus: Supporting Knights Refurbishing Computers Program
      - Work with Marketing committee
      - Showcase NCF at Universities and Colleges
      - Re-connect with Immigrant groups
      New Initiatives: 
      - Keep eye on DSL trends
      - New server & network hardware
        Back-up server: Summer 09
        Mail server: Autumn 09

      MOTION: To recieve the Executive Director's report.
      Moved by: Don Francis (ba990)
      Seconded by: Jim Nubel (fm776)
      VOTE: All in favor. 
      VOTE: Carried

   3. Treasurer's Report and financial statements
      
      Of Note:
      Staffing costs are down 7.5k to date.
      
      Our Treasurer Alan McRae aims to provide a new statement for the Board to provide a better breakdown of the allocation of staff and resources. To breakdown revenue and expenses into DSL, Dialup, and administration and report on annual year-to-date budget variances.
      
      MOTION: To accept the Treasurer's report.
      Moved by: Gary Eikenberry (aa353) 1st Vice-president
      Seconded by: Graeme Beckett (aw958) Secretary
      VOTE: All in favor. 
      VOTE: Carried
      
      
   4. Report of Executive Committee (Chris Cope)
      
      The Executive Committee did not meet as the Executive but did meet as the Search Committee for Board Candidates.
      
      
   5. Report of Strategic Planning Committee (Jim Nubel)
      
      The Strategic Planning Committee did not meet but will do so before the next Board Meeting.
      
      
      
7. BOARD ORIENTATION    (this item was removed from the agenda)
   
   
8. NEW BUSINESS
   
   
   1.  None 
      
      
9. ANNOUNCEMENTS
   
   Carleton University and the Province of Ontario is sponsoring the Talent First Network which is part of Carleton's Technology Innovation Management program. The program entitled Lead to Win is for for laid-off or under-employed tech workers and is a free five day intensive course focused on driving entrepreneurial activity for those who wish to create a tech business. www.leadtowin.ca
   
   
10. NEXT MEETING

    July 21, 2009, at 7 p.m.
    Suite 302, Trailhead Building
    1960 Scott Street

11. ADJOURNMENT

    The meeting adjourned at 8:55 p.m.