NCF Board of Directors
Minutes of Meeting
April 15 2008

SOME HIGHLIGHTS

• 2008 Annual General Meeting completed successfully 
• New board members welcomed 

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:12 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

1. INTRODUCTIONS

   Board members present:
   Alan McRae (fl334) Treasurer
   Christopher Cope (bz787), President/chair
   Graeme Beckett (aw958) Secretary
   Jim Nubel (fm776)
   Gary Eikenberry (aa353), 2nd Vice-president
   Don Francis (ba990)  
   Rowland Few (fp085)
   Doug Hull (aa800)
   Amy Yee (fp017)

   Regrets:
   Mark Mielke (al278) 
   

   NCF Management/Staff present:
   John Selwyn (es347), Executive Director

   Guests
   Jim Elder (aa456)

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. REVIEW OF THE AGENDA
   (see draft agenda)

   MOTION: That the agenda be adopted as is.
   Moved by: Graeme Beckett (aw958)
   Seconded by: Gary Eikenberry (aa353)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   (see minutes of prior month)

   MOTION: Accept the minutes of the March 2008 meeting as is.
   Moved by: Don Francis (ba990)
   Seconded by: Doug Hull (aa800)
   VOTE: All in favor. 
   VOTE: Carried.

5. ONGOING BUSINESS

   1.  

   2. 2008 Annual General Meeting Report (Graeme Beckett)
      
      The 2008 AGM completed successfully and the results were as follows:

      180 votes	fp017	Amy Yee			Elected: Three-year term, expires 2011
      169 votes	aa800	Doug Hull			Elected: Three-year term expires 2011
      155 votes	fp085	Rowland Few			Elected: Three-year term expires 2011
      141 votes	fm776	Jim Nubel			Elected: Three-year term expires 2011

      140 votes

      fn955

      Frank Cardo

      Elected: One-year term, expires 2009*

      * Note: Frank Cardo opted out of the election process during the voting period. This NCF Director position is now vacant. 

      Our three standard motions passed by a wide margin:

      1. Motion A - Remuneration of Agents, Contractors, and Employees
      2. Motion B - Appointment of Auditors
      3. Motion C - Rules and Regulations

      There were 229 voters and no proxy votes.

      MOTION: To receive the 2008 AGM report 
      Moved by: Jim Nubel (fm776)
      Seconded by: Amy Yee (fp017)
      VOTE: All in favor. 
      VOTE: Carried.

      
      

6. REPORTS
   
   
   1. Executive Director's Report (abbreviated)
      (see accompanying report)
      Of note:
      Donations and DSL margins are slightly above budget.
      Expenses are tracking reasonably well.
      The ED is experimenting with Google ads which as a whole look promising.
      Overall membership has increased modestly.

      MOTION: That the Executive Director's report be received.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Alan McRae (fl334)
      VOTE: All in favor. 
      VOTE: Carried

7. NEW BUSINESS
   
   1. Snapshot NCF Board History & Summary of Director Activities and Obligations (Jim Elder)
      The board members thanked Jim Elder for his presentation.
   2. Board Manual (John Selwyn)
      The Executive Director presented a concise information manual that would help serve individual board members as a unit of reference. This was widely welcomed by all board members both current and new.
   3. Bell throttling DSL pipe (John Selwyn)
      (See Michael Geist's Blog http://www.michaelgeist.ca/content/view/2800/135/
       A discussion ensued on the throttling issue by Bell Nexxia and NCF's response to the same. A letter to the CRTC from NCF staff may be considered.
   4. NCF Officers - President, 1st VP, 2nd VP, Secretary, Treasurer (Chris Cope)
      (Note, if this item goes beyond discussion, it may be necessary to waive procedure)
      This item was deferred to the July meeting.
   5. Staffing (John Selwyn & Chris Cope)
      A vibrant new member of the NCF support team has been added. .Discussion generally centered on the requirements and skill set (preferred and essential) for a part time Executive Director position.  A Search Committee was struck and further interactivity with the entire board would ensue. A multi-year vision for the NCF could be helpful. Stay the course or leap forward was cited as an example.
      MOTION: Strike a search committee chaired by Chris Cope, consisting of Garry Eikenberry, Doug Hull and any additional personnel as required.
      Moved by: Jim Nubel (fm776)
      Seconded by: Graeme Beckett (aw958)
      VOTE: All in favor. 
      VOTE: Carried
8. ANNOUNCEMENTS
   
   None
   
   
9. NEXT MEETING

   July 15, 2008, at 7 p.m.
   Suite 302, Trailhead Building
   1960 Scott Street

10. ADJOURNMENT

    The meeting adjourned at 10:08 p.m.