NCF Board of Directors
Minutes of Meeting
July 17 2007

SOME HIGHLIGHTS

• NCF in summer status.
• New board member appointed.
• Fall marketing plans.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:10 p.m. with Chris Cope as Chair and Graeme Beckett recording the minutes.

1. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Gary Eikenberry (aa353), 2nd Vice-president
   Graeme Beckett (aw958)
   Don Francis (ba990)  
   Alan McRae (fl334) Treasurer

   Regrets:
   Mary Anne Dugmore (er983), 1st Vice-president 
   Shing Kwong Lee (ez191)
   Mark Mielke (al278)

   Note: Michael Mei (bi195), (former Secretary) is no longer on the board.
   Note: Tony McNeill (ff231) is no longer on the board.
   Note: Ian Gibson (fg929) is no longer on the board.
   Note: Michael Fletcher (fe710) (former Treasurer) is no longer on the board. This board vacancy was filled at the 2007 AGM.

   NCF Management/Staff present:
   John Selwyn (es347), Executive Director

   Members/Guests:
   Jim Nubel

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. REVIEW OF THE AGENDA
   (see draft agenda)

   MOTION: That the agenda be adopted with items under number 7. "New Business" amended to "none".
   Moved by: Gary Eikenberry (aa353)
   Seconded by: Alan McRae (fl334)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   (see minutes of prior month)

   The Board Secretary, Michael Mei has resigned and the minutes of the April 17 2007 were not yet available.

5. ONGOING BUSINESS
   1. Proposed New Director 
      

      MOTION: To appoint Jim Nubel to the Board of Directors until the next AGM.
      Moved by Don Francis (ba990)
      Seconded by Gary Eikenberry (aa353)
      VOTE: All in favor. 
      VOTE Carried

   2. Appointment of new Board Secretary

      MOTION: to nominate Graeme Beckett to the position of Board Secretary.
      Moved by Don Francis (ba990)
      Seconded by Alan McRae (fl334)
      VOTE: All in favor. 
      VOTE Carried

6. REPORTS
   1. Executive Director's Report (John Selwyn)
      (see accompanying report)

      Highlights of the Executive Director's report include:
      

      • Expenses reduced for summer. Two PRI lines have been removed and NCF operating with reduced staffing.
      • The NCF has a contract With the City of Ottawa during a trial period from April to December 2007 to provide dial-up access for families who meet certain criteria.
      • A new registration/renewal survey is to be conducted.
      • Progress continuing on domain and mail hosting.
      • NCF will begin marketing in the fall through OC Transpo advertisements.

      
      MOTION: That the Executive Director's report be received.
      Moved by: Alan McRae (fl334)
      Seconded by: Jim Nubel
      VOTE: All in favor. 
      VOTE: Carried

   2. Treasurer's Report and Financial Statements

      The Executive Director provided financial highlights for April thru June in the Executive Directors Report.
      
      Of note: DSL service margin has almost tripled from the same quarter as in 2006.
      Of note: 3/5 of margin comes from dial-up vs DSL.

   3. Report of Executive Committee (Chris Cope)
      
      The Board was informed that the Executive Committee met on May 23 and the 25th of June. No formal report was presented.
   4. Report of Strategic Planning and Marketing Committee (Mary-Anne Dugmore)
      
      The Strategic Planning and Marketing Committee had not yet had a meeting. In lieu of a report from the Strategic Planning Committee, Graeme Beckett discussed the status of other FreeNets and Community Nets in Canada and what their current business offerings were. 
      
      
7. NEW BUSINESS
   
   None
   
   
8. ANNOUNCEMENTS
   
   None
   
   
9. NEXT MEETING

   October 16, at 7 p.m.
   Suite 302, Trailhead Building
   1960 Scott Street

10. ADJOURNMENT

    The meeting adjourned at 9:00 p.m.