The meeting was called to order at 7:15 p.m. with Chris Cope as Chair and Michael Mei as Secretary.
Board members present:
Christopher Cope (bz787), President/chair
Mary Anne Dugmore (er983), 1st Vice-president
Gary Eikenberry (aa353), 2nd Vice-president
Michael Mei (bi195), Secretary
Shing Kwong Lee (ez191)
Don Francis (ba990)
Graeme Beckett (aw958)
Regrets:
Michael Fletcher (fe710), Treasurer
Mark Mielke (al278)
Tony McNeill (ff231)
Ian Gibson
NCF Management/Staff present:
John Selwyn (es347), Executive Director
Members/Guests:
Once around the table . . .
Informal pre-meeting conversation, with Directors taking turn
offering personal views and commentary on interesting things
that might not make it to the Agenda.
Quorum was confirmed.
MOTION: That the agenda be adopted as ammended with
the addition of 5. b) 2006 Audit Committee.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Shing Kwong Lee (ez191)
VOTE: All in favour
Note: The NCF Board decided to invite Theresa Jobateh to the February board meeting to present her promotional ideas.
MOTION: That minutes be approved as published.
Moved by: Don Francis (ba990)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favour.
MOTION: That the 2007 online NCF Annual General
Meeting voting period be March 22 8:00 AM - April 2 6:00
PM.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Michael Mei (bi195)
VOTE: All in favor
MOTION: That the AGM chair set other AGM
deadlines and periods as follows: deadline for AGM email
notice to members, deadline for special motions from
members, deadline for proxy votes, period for members to
nominate candidates for election to the NCF Board of
Directors, deadline for submitting Board of Director
candidate information, and deadlines for AGM reports for
publication on the 2007 NCF AGM web site from the: Board
chair, Executive Director, Treasurer, Auditor.
Moved by: Graeme Beckett (aw958)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favor
Note: Shortly after this meeting the AGM chair confirmed the following AGM deadlines and periods as follows: deadline for AGM email notice to members: February 5, deadline for special motions from members: February 13 11:59 PM, deadline for proxy votes: March 21 11:59 PM, period for members to nominate candidates for election to the NCF Board of Directors: February 28 8:00 AM to March 13 11:59 PM, deadline for submitting Board of Director candidate information: March 18 11:59 PM, deadlines for AGM reports for publication on the 2007 NCF AGM web site from the: Board chair, Executive Director, Treasurer, Auditor: March 18 11:59 PM.
MOTION: That Director Mary Anne Dugmore be
appointed as chair and Gary Eikenberry be appointed as
co-chairs of the 2007 AGM. The chair was delegated
authority to appoint members to the AGM team as
required.
Moved by: Gary Eikenberry (aa353)
Seconded by: Shing Kwong Lee (ez191)
VOTE: All in favor
ADDENDUM No 1: Subsequent to the this meeting, it was noted that the term of Gary Eikenberry (aa353) currently serving as second Vice President was also expiring this year and accordingly, an additional Board position will require election, bringing the total to five (5).
ADDENDUM No. 2: Subsequent to this meeting, and noting that Gary Eikenberry (aa353) would not be eligible to act as AGM Co-Chair in light of his expired term and possible desire to run for re-election, the AGM Chair appointed Mark Mielke (al278) to serve as the AGM Co-Chair.
MOTION: That a Nominations Committee be appointed consisting of Mary Anne Dugmore (Chair), John Selwyn and one or more additional members as required.
The Committee's mandate, as recommended by the 2007 Nomination Committee, shall include ensuring there is high-quality, complete, and believed-to-be-correct information about its recommended nominees on Candidates Information web pages for the AGM. The "Nomination Committee report deadline" is the Sunday prior to the February board meeting, and the committee presents information about the people it recommends by way of candidate information web pages (produced by the candidates, assisted by the committee and volunteers). It is particularly important if there are more candidates recommended than postions available that the web pages contain enough information for voters to decide between the recommended candidates. Other mandate info is at http://www.ncf.ca/ncf/board/nomination/howNomination.htm
Moved by: Gary Eikenberry (aa353)
Seconded by: Graeme Beckett (aw958)
VOTE: All in favor
MOTION: That NCF member Andre Vellino be
appointed Returning Officer for the AGM elections and
that those who provided technical and other support last
year be asked to serve again.
Moved by: Michael Mei (bi195)
Seconded by: Mary Anne Dugmore (er983)
VOTE: All in favor
MOTION: That Director Graeme Beckett take
charge of proxy voting arrangments.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favor
MOTION: The board formally expresses its
gratitude to Jim Elder for maintaining the AGM web pages
(among other things).
Moved by: Gary Eikenberry (aa353)
Seconded by: Graeme Beckett (aw958)
VOTE: All in favor
MOTION: That an Audit Committee consisting of
the President, 2nd Vice-President, Treasurer, and
book-keeper, with the support of the ED and Accountant,
be appointed to receive and review the annual audit for
2006 for presentation to the Board and to the Annual
General Meeting.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Graeme Beckett (aw958)
VOTE: All in favor
Note: The executive director has already booked time with KPMG, NCF's auditor.
MOTION: That the circulated 2007 Operating
Budget be approved with the following minor ammendments:
increase the amount for audit based on last year (likely
$3K), move $50/month from parking to printing, ensure
that the year 2007 is consistently cited.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Don Francis (ba990)
VOTE: All in favour
Highlights of the Executive Director's report
include:
MOTION: That the Executive Director's report be
received.
Moved by: Mary Anne Dugmore (er983)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favour
A Treasurer's report was not available but the executive director did circulate the NCF Balance Sheet as of December 31, 2006.
February 20, at 7 p.m.
Suite 302, Trailhead Building
1960 Scott Street
The meeting adjourned at 9.45 p.m.