NCF Board of Directors
Minutes of Meeting
November 15 2005

SOME HIGHLIGHTS

• Number of DSL subscribers now exceeds 100.
• NCF budget process begins.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:15 p.m. with Chris Cope as Chair and Michael Mei as Secretary.

1. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Mary Anne Dugmore (er983), 1st Vice-president
   Michael Mei (bi195), Secretary
   Don Francis (ba990)
   Graeme Beckett (aw958)
   Tony McNeill (ff231)
   Elaine Condos (ff377)
   Ian Gibson

   Regrets:
   Gary Eikenberry (aa353), 2nd Vice-president
   Shing Kwong Lee (ez191)
   Mark Mielke (al278)

   NCF Management/Staff present:
   John Selwyn (es347), Executive Director
   Brian Shouldice

   Members/Guests:
   

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. APPROVAL OF THE MINUTES OF MEETING
   (see minutes of prior month)

   MOTION: That minutes be approved as published.
   Moved by: Ian Gibson
   Seconded by: Mary Anne Dugmore (er983)
   VOTE: Carried

4. REVIEW OF THE AGENDA
   (see draft agenda)

   MOTION: That the agenda be adopted as amended with the deletion of 6. b) Treasurer's Report and financial statements and the addition of 7. a) Budget Planning.
   Moved by: Tony McNeill (ff231)
   Seconded by: Ian Gibson
   VOTE: All in favour

5. ONGOING BUSINESS
   
   
6. REPORTS
   1. Executive Director's Report (John Selwyn)
      (see accompanying report)

      Highlights of the Executive Director's report include:
      

      • Glenn Jackman, a valued NCF employee, has resigned.
      • The November issue of Monitor magazine contains an NCF article and advertisement.
      • Dial-up members remained roughly constant.
      • There are now slightly more than 100 DSL subscribers.
      • Approximately 40 DSL subscribers were added during the month.
      • Cash reserves grew slightly but are still quite low.
      • New volunteers are being trained.
      • NCF built a new computer back-up system.
      • NCF using a new bank account that pays better interest.
      • NCF now offers a DSL modem with wireless capability.

      Areas of focus for November and December will include:
      

      • Automate the DSL subscription process.
      • Complete more article(s) for Monitor Magazine.
      • Create custom posters and bookmarks for the Ottawa Public Library, PC Cyber, and community groups.
      • Continue work on the NCF Access Assistance Fund.

      MOTION: That the Executive Director's report be received.
      Moved by: Elaine Condos (ff377)
      Seconded by: Graeme Beckett (aw958)
      VOTE: All in favour

7. NEW BUSINESS
   1. Budget Planning

      The NCF budget planning goals are:

      • Provide sustainable funding for NCF services and staff.
      • Restore NCF cash balance.
      • Fund incremental development such as for backup systems and automated DSL subscription.
      • Build on relationships with the Ottawa Public Library, City of Ottawa, and community groups.
      • Working with volunteers.
      • Working with government organizations.
      • Working with community groups.

      A broad discussion of the budget was discussed. The board agreed and looks forward to a more detailed budget in the future.

8. Announcements
   1. A farewell lunch will be held for Glenn Jackman on Wednesday Nov 24, 2005 at Baker's Grill (located at Carleton University).
   2. In lieu of a December board meeting, a Christmas social will be held at Perkins Restaurant on Tuesday December 20, 2005.
   
   
9. NEXT MEETING

   January 17, at 7 p.m.
   OCRI Board Room
   2625 Queensview Drive, Suite 200

10. ADJOURNMENT

    The meeting adjourned at 9.15 p.m.