National Capital
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NCF Board of Directors
Minutes of Meeting
September 17, 2002

Minutes of a meeting of the Board of Directors

Held on September 17, 2002 at 7:00 pm
Billings Room
Ottawa City Hall
111 Lisgar Street, Ottawa

The meeting was called to order at 7.10 p.m.
with Chris Cope as Chair and Sandy Campbell as Secretary

  1. INTRODUCTIONS

    Board members present:
    Christopher Cope (bz787), President/chair
    Gary Eikenberry (aa353), 1st Vice-President
    John Wenuk (ep585)
    Mary Anne Dugmore (er983)
    Graeme Beckett (aw958)
    Don Francis (ba990)
    Sandy Campbell (dt820), Secretary
    Michael Williamson (em324)

    Regrets:
    Andrea Holland (es170), 2nd Vice-President
    Gibby Armstrong, (et091), Treasurer
    Mark Mielke (al278)

    NCF Management/Staff present:
    No staff/management were present

    Guests:
    No guests were present

  2. APPROVAL OF THE MINUTES
    (see minutes of prior month)

    MOTION: That minutes be approved as published.
    Moved by: Graeme Beckett
    Seconded by:Don Francis
    VOTE: All in favor

  3. REVIEW OF THE AGENDA
    (see draft agenda)

    MOTION: That the agenda be amended to eliminate reports except that of Treasurer.
    Moved by: Gary Eikenberry
    Seconded by:Grame Beckett
    VOTE: All in favor

  4. REPORTS
    1. Treasurer's Report (Gibby Armstrong)

    2. (see accompanying report)
      Treasurer Armstrong highlighted a concern about renewal donations and suggested a 'new model' might be needed. President Chris Cope thought the current 12 months would be the "real" model and that historical data is no longer applicable. Director Gary Eikenberry said there there was need for "serious predictive value" to measure the impact of marketing efforts versus normal trends. Director Don Francis asked for a distinction between 'accounting anomalies and real anomalies' in donation levels.
      MOTION: That the Treasurer's Report be received.
      Moved by: Don Francis
      Seconded by: Graeme Beckett
      VOTE: All in favor

  5. NEW BUSINESS
    1. Executive Director contract
    2. MOTION: That the resignation of Executive Director Ian MacEachern, effective November 30, be accepted.
      Moved by: Sandy Campbell
      Seconded by: Gary Eikenberry
      VOTE: All in favor

  6. IN CAMERA

    The meeting went into in camera session to discuss the details of seeking a new Executive Director and approved the following motion:
    MOTION: That the Executive Committee, with power to add to its membership, be constituted as an ED Search Committee to seek and recommend to the Board a candidate for the position of Executive Director.
    Moved by: Sandy Campbell
    Seconded by: John Wenuk
    VOTE: All in favor

    In addition, the Secretary was asked to respond to Executive Director Ian MacEachern's letter of resignation, conveying the regrets and thanks of the Board for his services (see accompanying letter), and to prepare a draft announcement to members.

  7. NEXT MEETING
    October 15, 2002
    Billings Room
    Ottawa City Hall
    111 Lisgar Street, Ottawa

  8. ADJOURNMENT

  9. The meeting adjourned at 9.20 p.m.