National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
April 2001

SUMMARY


Minutes of a meeting of the Board of Directors

held on April 17th, 2001 at 7:00 pm
at Ottawa City Hall
111 Lisgar, Ottawa, Ontario

The following Board members were present:
Graeme BeckettPresidentaw958GB
Sandy CampbellSecretarydt820SC
Christopher Copebz787CC
Gary Eikenberryaa353GE
Seline Herz-Fischler1st Vice-Presidentas370SH
Mark Mielkeal278MM
John Petersonaf186JP
Catherine Wenukep584CW
John Wenukep585JW

The following Board members sent regrets:
Miranda Gray2nd Vice-Presidentak717MG
David MillmanTreasureraa342DM

NCF Staff/Management present:
Sheila AlderOffice Managerbw306
Andre DalleSystem Administratoral178
Ian MacEachernExecutive Directorbi207

NCF members present:
Jim Elderaa456
Robert Ratteyac866
Richard Webbdw413

Minute-Taker: Seline Herz-Fischler (as370)

  1. INTRODUCTIONS

    The meeting was called to order with Graeme Beckett as Chair, and Sandy Campbell as Secretary.

  2. APPROVAL OF THE MINUTES

    Approved as amended.

  3. REVIEW OF THE AGENDA

    Additions:

    Deletions:

  4. OLD BUSINESS

    (none)

  5. REPORTS

    1. Treasurer's Report (David Millman)
      (see accompanying report and financial statements for prior month)

      Chris believes that the higher-than-historic level of deferred contributions mentioned in the Treasurer's report is due to budgetting relating to projects that were expected to have started by now but that are behind schedule.

      Ian's attention was drawn to the renewal process.

    2. Operations Report (Ian MacEachern)

      Ian started in the role of Executive Director on April 9, and was warmly welcomed by the board. Ian reviewed his experiences in his first week in the role, and thanked Chris Cope and others for assistance and introductions.

      Sheila reviewed recent problems with the sending and processing of renewal letters noting that the letters did not go out for approximately 3 weeks.

      Modem problems continue.

      Sheila attended a conference sponsored by Ontario Works, and was able to make useful contacts and distribute over 800 NCF information brochures.

  6. NEW BUSINESS

    1. Appointment of President (Sandy Campbell)
      (see accompanying recommendation)

      MOVED by Sandy Campbell, SECONDED by Mark Mielke that Chris Cope be appointed to the position of President of NCF

      In discussion, John Peterson recommended, in light of bylaw 23, to include the phrase "Graeme Beckett be removed"; others disagreed that this was necessary under bylaw 23. To facilitate matters, Cathy suggested an amendment to the motion, as follows:

      As amended: MOVED by Sandy Campbell, SECONDED by Mark Mielke that Graeme Beckett be removed and Chris Cope be appointed to the position of President of NCF

      MOTION CARRIED (as amended)

      In favour: Cathy, JohnW, JohnP, Gary, Seline, Mark, Sandy
      Abstain: Chris, Graeme

      MOVED by Mark Mielke, SECONDED by Seline Herz-Fischler that Graeme Beckett be thanked for his contributions as President and assuming the role of Executive Director during the last months

      MOTION CARRIED

      In favour: Cathy, JohnW, Chris, JohnP, Gary, Seline, Mark
      Abstain: Sandy, Graeme

    2. Review of AGM Report (Cathy Wenuk)

      Cathy noted that during the AGM it was announced that seven board positions were to filled, two of which would be one-year terms; however, by error, the AGM results indicated only one position with a one-year term. Cathy recommended that the positions be filled as announced during the AGM, and not as erroneously reported. Thus Cathy would have a one-year term, not a two-year term.

      MOVED by Chris Cope, SECONDED by Gary Eikenberry that the terms of office be as designated in the online election call for the 2001 AGM and that the AGM chair report the results to conform with those terms of office.

      MOTION CARRIED

      All in favour.

    3. Review of bank signing authorities (Chris Cope)

      (Chris withdrew this item, recommending that it be considered in May)

    4. Discussing if there is a need for a bylaw committee (John Peterson)

      John recommended that the bylaws be reviewed periodically and offered to help with such a review. It was felt that a good time to discuss this item would be later in the year, after the new President, new Executive Director, and Board have settled in and addressed urgent items.

  7. ANNOUNCEMENTS

    Chris circulated a booklet published by HRDC titled "Dual Digital Divide" that talks about two inhibitors of internet diffusion: economics and motivation. The document is at http://olt-bta.hrdc-drhc.gc.ca/download/oltdualdivide_e.pdf

    Chris announced that there will be an official launch of "SmartSites" by Industry Canada Minister Brian Tobin and City of Ottawa Mayor Bob Chiarelli on May 8th at 1:30pm at the Ottawa City Hall, as part of the inaugural event of SmartCapital. All are welcome, and Board members and staff are invited.

    Sheila announced that she had participated in an interview for FYI Ottawa about senior sites. Click on "what's happening" on NCF's home page for more information.

  8. NEXT MEETING

    May 15, 2001 at 7pm, Billings Room, City Hall, 111 Lisgar, Ottawa